Intuit Quickbooks Online Review 2023: Pricing, Pros and Cons

Once you enter personal and payment details, payroll is calculated automatically on the pre-decided date. You can also choose to approve each month’s payroll before disbursement or set it to run automatically. Although Paychex Flex is less expensive as compared to QuickBooks Payroll, QuickBooks comes with unlimited pay runs, contractor-only plans and same-day deposits.

  • QuickBooks Payroll comes in three pricing tiers, but some users may find the pricing to be too high, especially in terms of what features are offered.
  • QuickBooks Desktop is on-premises accounting software with optional remote access through an internet connection.
  • This is the right system for you if you need a user-friendly and intuitive solution to navigate, easy to link up with your accountant, and gives you peace of mind that your books are accurate and up to date.
  • It’s an easy favorite of ours, and provides thorough and comprehensive reporting.
  • You create their records—which are far more abbreviated than those of employees—on a separate page.

QuickBooks Payroll is among the most expensive payroll services I’ve reviewed, though Rippling may cost more depending on how you configure it. QuickBooks Payroll has a 30-day free trial, and once you’ve decided to invest in the service, there are three subscription levels to choose from. I reviewed QuickBooks Payroll Core, the least expensive version at $45 per month plus $5 per employee per month.

High monthly base price

You still have to go through a mobile website, not an app, to run a payroll and reach admin features, but it works well due to a mobile-first design. QuickBooks Payroll breaks down the numbers by gross pay and employee taxes and deductions. Below that is a table containing columns for Pay Method, Total Hours, Gross Pay, Employee Taxes and Deductions, Net Pay, and Employer Taxes and Contributions. The problem of having too much data on a page is one every payroll website developer faces. OnPay and Gusto, for example, display multiple pay types in each column, so the rows never bleed off the right side of the page.

pros and cons of quickbooks payroll

At the time of writing this review, this plan costs $15/month for the first three months, then $30/month. The system lets you set up your specific sales tax information and then use it in your invoices. When you create an invoice, the system will automatically apply the proper tax rates based on the location of your sale and the type of product or service you were selling. In terms of monthly plans, there are three or four, depending on where you live in the world. The four monthly plans are Simple Start, Essentials, Plus, and Advanced.


QuickBooks’ payroll service also prepares end-of-year tax filings, draws up W-2 and 1099 payroll tax forms, and submits those forms to the IRS on your behalf. Note that 1099 e-filing costs extra and applies to federal taxes only. For this piece, we’re focusing on the cloud-based QuickBooks Online Payroll, which syncs with the cloud-based accounting solution QuickBooks Online (not with QuickBooks Desktop). If you do not opt for a 30-day free trial, you can access one-time live setup support within the first 30 days.

  • If you want to maintain your books without breaking the bank, this creates accessibility issues.
  • For $55 per month, the Essentials plan gives you all the features of Simple Start, but allows you to run enhanced reports, manage and pay bills, and track billable hours.
  • There are four QuickBooks Desktop packages to choose from — but anything higher than the ProPlus package may be best suited for medium or large-sized businesses.
  • Business payroll isn’t as simple as it was back in the days of punch cards and physical checks.

This can be especially beneficial for users switching from other providers. The QuickBooks Time mobile app works with iPhone, iPad and Android phones and tablets. It enables users to track time, submit and approve timesheets and create invoices on the go. The online timesheet tracker even has geofencing and GPS capabilities for easier employee management. QuickBooks Payroll is a good option for businesses that also use QuickBooks Online for their accounting.

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QuickBooks Payroll is a great choice if you already use QuickBooks Online and are looking for payroll software that will make your life just a little easier. Although it’s designed for businesses with up to 50 employees or contractors, it can accommodate up to 150 workers. The software integrates directly with QuickBooks Online, can run payroll automatically and offers same-day or next-day direct deposits. Three plan offerings mean businesses can upgrade as they grow and require more services.

It’s an especially great choice if you already use the QuickBooks accounting software. One of the downsides of using QuickBooks Payroll is that you have to sign up for the Elite plan to access most of its best features. Same-day direct deposit is only available on the two higher-tiered plans, and the Tax Penalty Protection and access to HR specialists are only available to Elite users. If you opt for Payroll Core, you will be on your own for implementation, apart from the setup wizard and the resources available in the QuickBooks online support center.

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